Organising Meetings and Minute Taking
- Duration: 1 Day
- Who is it for: Those responsible for organising meeting and taking minutes.
A successful meeting is due not only to the discussion and decisions taken, but also to accurate taking of minutes to show what has taken place and what action is required.
This course will give delegates a good understanding of the purpose of meetings. It will also enable them to take concise minutes which will be easy to read back and form an accurate record of a meeting.
By the end of the course, participants should be able to identify the major administration aspects of planning, organising and managing a meeting, demonstrate an understanding of the function of minutes, use the skills of effective minute-taking through practical activities and have the confidence to interrupt when clarity is required.
- What makes an effective meeting?
- What makes a competent participant, minute taker, chairperson
- Target audience
- Organising and room setting
- Relationship with the Chairperson
- The agenda
- Purpose of minute taking
- Active listening and barriers to listening
- Practical hints and tips for summarising
- Note-taking, shorthand and abbreviations
- Clarifying what has been said
- Identifying key points:
- What was agreed?
- Action to be taken after the meeting
- Creating a table of actions
- Inclusion of other materials
- Appropriate style, language and structure
- Procedural aspects – signing off
- Meeting simulation/minute-taking practice
- Proof-reading and final presentation
- Personal action plan